Securely share confidential documents
Professional services need to ensure the confidentiality of sensitive information particularly when working in collaboration. In these instances, files are regularly shared between teams for input and review. If they’re not secure, these documents can be exposed to hackers and can cause reputational damage, financial loss and even legal liability.
When it comes to sharing sensitive information, the majority of businesses employ a mix of methods for securely sending confidential documents. It is possible to share the document via email, via collaboration platforms like Google Docs or Dropbox or even physically deliver it in person. Although each method is accompanied by the potential for risk the most important aspect is to prioritize data privacy and security to ensure that no one else has access to confidential documents.
File encryption is one of the best methods of protecting private information. This makes the files unreadable for unauthorised users, and could stop unauthorised printing, copying, and sharing. File encryption is an essential feature that should be a part of any file sharing system and could be integrated into secure document management systems.
Passwords are a common way to protect shared files, however, they come with their own set of problems. For instance, passwords can be shared with unauthorized users and can be cracked. Furthermore, they can be used to prevent other behaviors such as cutting, deleting, printing and pasting or saving files as a different type. To protect files properly, they must be protected with PDF DRM software before sending.